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January 6-10, 2017 - New York Hilton Midtown
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This information is about APAP|NYC 2017 and is for reference only. Please check back in the spring for information on APAP|NYC 2018.

Manage Your Booth

Quick Links: EXPO Hall Hours | EXPO Hall Policies | Booth Badges | Inside the GES Exhibitor Kit
Load In and Load Out Procedures | Visibility Opportunities

Most booth management activities, including assigning and buying booth badges, can be done at your MyAPAPconference page​


Photos of APAP|NYC EXPO Hall by Gabi Porter/APAP

EXPO Hall Hours

EXPO Hall Load In
Friday, January 6, 9 a.m.–5 p.m.
Saturday, January 7, 9 a.m.–1 p.m.

EXPO Hall Load Out
Monday, January 9, 6-9 p.m.

EXPO Hall Open Hours
Saturday, January 7, 2-6:30 p.m.
Sunday, January 8, 1:30-6:30 p.m. (Accessible hours: 5-6:30 p.m.)*
Monday, January 9, 8:30–11 a.m. and 1:30–6 p.m.
​(Accessible hours: 10-11 a.m., 1:30-2 p.m., and 4:30-6 p.m.*)

*The EXPO Hall is open to all conference attendees during accessible hours, though booths are not required to be staffed at these times. Please plan accordingly.

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Booth Badges

Booths come with several complimentary booth badges for your organization's staff, roster artists and contractors ONLY. 

In addition to your complimentary booth badges, you will be allowed to purchase up to ten additional booth badges at a discounted rate for your staff, roster artists and contractors ONLY.

You can assign or purchase booth badges at your MyAPAPconference page up to 5 p.m. (EST), Friday, December 30, 2016
 to save time spent in long lines at onsite registration and for significant savings.

After this date, booth badges may be assigned and additional badges may be purchased at the APAP|NYC registration desk. 

NOTE: You will only be allowed to purchase 10 additional booth badges on top of your included booth badges.

Booth Size

Booth Badges Included

10 x 5 (10' deep and 5' wide):


5 x 10 (5' deep and 10' wide):


8 x 10 (8' deep and 10' wide):


10 x 10 (10' deep and 10' wide):



Additional Booth Badges
(additional badges may be purchased after assigning all complimentary booth badges)
Before 5 p.m. (EST), Fri., Dec. 30 Onsite price after 5 p.m. (EST), Fri., Dec. 30
$295 each (up to 10) $395 each (up to 10)
$395 each (11 or more) $500 each (11 or more)

An exhibitor that knowingly registers an individual unaffiliated with the exhibiting organization will have its eligibility to exhibit at future conferences put under review.

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The GES Exhibitor Kit - electricity, furniture, shipping and more!

The GES Exhibitor Kit​ is the one-stop-shop to fully outfit your booth for the conference.

  • View booth diagrams and see what furniture is included in your booth package
  • Order additional furniture or displays from GES
  • Order electricity from the Hilton (Please note that electricity is not provided unless you order it).
  • Coordinate shipping
  • Order audio-visual equipment, including monitors, interactive screens and brandable charging stations from SmartSource
  • Order Lead Retrieval from SmartSource.  

GES maintains an onsite service booth that is open during EXPO Hall hours and is located just outside the entrance to Americas Hall I on the 3rd floor. Exhibitors may use this service for booth repair or ordering small equipment. SmartSource and the Hilton will also be represented on the third floor at the entrance of Americas Hall I to provide exhibitor support. 

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Load-In and Load-Out Procedures

Exhibit Materials Handling

All exhibit materials over 30 pounds must be transported to the exhibit hall from the loading docks. Drayage charges may apply. Exhibitors are expressly prohibited from transporting heavy equipment on the escalators to prevent damage to the escalators.

Late Load-In and Early Load-Out Booths

In Americas Hall I, booths 1400, 1402, 1404, 1404B and 1406 are late load-in/early load-out booths. In Americas Hall II, booths 2400, 2402, 2404, 2408, 2410, 2412 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only on Saturday, January 7 from noon-1 p.m., and load out immediately following the close of the EXPO Hall, 6 p.m., Monday, January 9.​

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Marketing and Visibility Opportunities

Digital Booth Enhancement

Highlight your booth in the online interactive EXPO Hall maps and move your booth to a special section at the top of the mobile app's booth listings when you purchase a digital booth enhancement. Log in to your MyAPAPconference page (Coming soon!) to make the upgrade!

Advertising and Sponsorship Options

APAP|NYC is THE place to be seen! Increase your brand recognition, build your market and stand out from the crowd with one of our advertising or sponsorship opportunities. Highlight your organization or artists in Inside Arts magazine, the APAP|NYC Program & Showcase Listing Book, on or in APAP e-newsletters. Or get even more direct face-time with our 3,600 conference attendees with a video commercial or tote bag insert. APAP can help you meet your marketing goals!

Best Practices for Email Marketing Campaigns

Did you miss this engaging three-part webinar series, "Getting Past the Inbox: Email Marketing to Trigger Opens (and Actions) from Busy Presenters"? Or want to replay something you heard? All three are now available on APAP's webinar archive page. Designed for artists, agents, and managers, these webinars provide valuable information on best practices.

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FAQs and Policies

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