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January 6-10, 2017 - New York Hilton Midtown
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Conference FAQs


About the EXPO Hall

Booth Pricing | Booth Selection Process | EXPO Hall Floor Plans | EXPO Hall Hours
Attendee Tracking | Important Dates | Exhibitor Support

Watch a replay of the webinar for first-time exhibitors!

You’re at APAP|NYC to do business! And with more than 3,500 conference attendees, the EXPO Hall is the place where you want to be to discover and explore new partnerships and collaborations to take your business to the next level. Join us for this ever popular webinar: an hour with experienced exhibitors who will share their best tips and tricks and answer your questions.

The EXPO Hall is the largest global performing arts market of its kind, where you can stay informed about who is touring, when and where, and who is developing new projects or performances. Find the artists who will excite and engage your audience and community. With more than 370 exhibitors to meet, there just isn't a better or more effective way to do business at APAP|NYC.

The EXPO Hall offers artists, managers, agents, producers and vendors an unparalleled opportunity to meet presenters, sponsors, partners and other professionals who collectively lead and fuel the presenting field worldwide. As the leading performing arts marketplace in the world, the EXPO Hall pulsates with energy every open hour, making it an essential stop for building your business.

Three-Step Process to Buying a Booth

  1. Renew your membership. If your membership expires before January 31, 2013, you will need to renew your membership prior to the conference. Call 202.833.2787 to confirm membership status.
  2. Register for APAP|NYC! You will receive a confirmation by email when your registration has been processed.
  3. Purchase your booth(s)! Log in to the APAP|NYC website and access your MyAPAPConference page. On that page, click Purchase a Booth and follow the steps to select the booth of your choice.
You will be required to pay a 50% deposit (by credit card) at the time you reserve your booth.

2013 Booth Pricing

Same prices as 2012!

Booth Size


Booth Badges Included

10 x 5:



10 x 5 corner:



5 x 10:



5 x 10 corner:



8 x 10:



8 x 10 corner:



10 x 10:



10 x 10 corner:



No penalty fee for buying multiple booths! The surcharge previously issued for purchasing multiple booths has been discontinued.

EXPO Hall Hours

Saturday, January 12, 2 p.m.–6:30 p.m.
Sunday, January 13, 1:30 p.m.–6:30 p.m.

Sunday accessible hours: 5-6:30 p.m.*
Monday, January 14, 9–11 a.m. and 1:30–6 p.m.
Monday accessible hours: 4:30-6 p.m.*

*The EXPO Hall is open to all conference attendees during accessible hours, though booths are not required to be staffed at these times. Please plan accordingly.

EXPO Hall Load In
Friday, January 11, 9 a.m.–5 p.m.
Saturday, January 12, 9 a.m.–1 p.m.

EXPO Hall Load Out
Monday, January 14, 6 p.m.-10 p.m.

Booth Badges

The online registration process will provide you with the ability to assign your included booth badges. In order to have the badges available onsite, and avoid waiting in line at onsite registration, we ask that you assign them by Wednesday, January 9, 2013. If an exhibitor has not completed assigning included booth badges at that time, s/he will be able to register that badge on site at no charge. Please note: if a badge is changed because of a typo or title change, there will still be a charge of $20. Additionally, the $250 charge for booth badges purchased onsite (beyond those complimentary badges that are included with the booth) will still apply. You may purchase additional badges online at an early rate of $175 per badge until October 15, 2012. After that date until January 10, 2013 the cost of badges will be $200. Onsite badge purchase will cost $250.

Booth Selection Process

Booths are sold on a first come, first served basis. As long as the booth you are interested in has not already been sold to another member who registered earlier than you, the location should be yours. So register early!

Seniority System

Returning exhibitors who purchased a booth last year are given renewal priority on selecting their booth locations based on the number of years they have continuously participated in this conference. Each group has been notified of the specific renewal dates based on the years they have exhibited, as follows:
25 years+ Noon, Aug. 1-3, 2012
15 years+ Noon, Aug. 3-10, 2012
10 years+ Noon, Aug. 10-16, 2012
1-9 years+ Noon, Aug. 16-22, 2012
New Exhibitors Noon, beginning Aug. 22, 2012

Important Credit Card Payment Information

If you pay by credit card, you will be able to select your booth and sign up for a split payment process.

Please Note

In order to ensure your electronic security, the APAP registration service will not store your credit card number. We will therefore be unable to automatically debit your credit card for the final booth payment. You will need to re-enter your credit card number when you pay the balance on your account. Exhibitors will receive an email reminder to pay the balance due. Any exhibitor with an outstanding balance at the time the conference opens will not be allowed to retrieve their registration materials, load-in, or occupy a booth without first satisfying all outstanding balances.

Locating a Booth Near a Colleague

There is no guarantee you will be next to or near your colleague. However, there are steps you can take to improve your chances. You will be able to mouse over the entire exhibit hall during your booth registration process. You will be able to identify who has registered and where they will be located. We recommend you coordinate with your colleague when you both will be logging on to procure your booth. This will provide the greatest chance to be near each other.

EXPO Hall Floor Plans

New in 2013! 10' x 5' booths will return to the EXPO Hall in Americas Hall I and II.

Late Load-In/Early Load-Out Booths

In Americas Hall I, booths 601 and 611 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only at specified times TBA. You must load out immediately following the close of the EXPO Hall. In Americas Hall II, booths 823, 901 and 909 are late load-in/early load-out booths. If you purchase any of these booths, you must load in only at specified times TBA. You must load out immediately following the close of the EXPO Hall.

Exhibit Materials Handling

All exhibit materials over 30 pounds must be transported to the exhibit hall from the loading docks. Drayage charges may apply. Exhibitors are expressly prohibited from utilizing the escalators, to prevent damage to that equipment.

Attendee Tracking

Exhibitors can capture all of the office contact information for attendees they meet using the name badge bar code and easy to use E Touch lead retrieval system. With this system, exhibitors will be able to download their data daily while onsite - no more waiting! The lead retrieval order form is included in the exhibitor's kit. 

Attendee Lists

Exhibitors will have online access to the real-time attendee list, which will be available for download as many times as they wish at no additional cost. NOTE: the list will provide names and mailing addresses only, unless attendees opt to allow electronic contact, in which case email addresses will also be listed. Otherwise, no phone numbers or email addresses will be provided to maintain the privacy of the attendees.

Exhibitor Support

EXPO Decorator

GES is the contracted exhibit hall decorator. Extra booth equipment other than that provided with the booth, such as furniture, hanging hooks, custom-designed displays or shipping, may be ordered directly from GES. Contact information will be provided in your online Exhibitor Kit package. GES maintains an onsite service booth that is open during EXPO Hall hours and is located just outside the entrance to Americas Hall I on the 3rd floor. Exhibitors may use this service for booth repair or ordering small equipment.

Audio-Visual Equipment

Exhibitors may bring their own audio-visual equipment, or they may order equipment from PSAV, the Hilton Hotel's onsite audio-visual provider. The AV request form is included in the online Exhibitor Kit.


The Hilton Hotel provides exhibit booth electricity. All exhibitors requiring electricity can access the electrical request form in the online Exhibitor Kit.