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January 6-10, 2017 - New York Hilton Midtown
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APAP NYC 2017  STARTS IN
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CONTACT US

APAP|NYC Conference Hotline:
877.372.3950
info@artspresenters.org

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CONFERENCE FAQs
and POLICIES

Conference FAQs
Policies

APAP|NYC > About APAP | NYC


APAP|NYC 2017 Important Dates and D​eadlines

​Registration and Cancellation 

APAP|NYC 2017 registration begins! Wednesday, June 15, 2016, noon (EDT)
Last day for early-bird registration rate Monday, July 18, 2016, 5 p.m. (EDT)
Last day for advance registration rate Monday, October 3, 2016, 5 p.m. (EDT)
Deadline to request advance registration refund (with $175 fee) Thursday, October 13, 2016
Last day for regular registration rate (after this date, onsite registration rates will apply, even for online orders) Friday, December 30, 2016, 5 p.m. (EST)
Onsite registration begins
*Onsite registration pricing begins Dec. 31, 2016.
Onsite registration itself begins Jan. 5, 2017.
Thursday, January 5​, 2017, 3 p.m. (EST)

Programs  

APAP's Emerging Leadership Institute (ELI) applications​ due Thursday, June 30, 2016, 5 p.m. (EDT)
Deadline to submit a professional development session proposal Thursday, July 7, 2016
APAP's Young Performers Career Advancement (YPCA) applications due Thursday, July 21, 2016, 5 p.m. (EDT)
Deadlines for artists, agents and managers to appl​y for UP NEXT! Thursday, July 28, 2016, 5 p.m. (EDT)
Deadline to request rooms for consortia meetings Wednesday, August 24, 2016, 5 p.m. (EDT)
Deadline to nominate a colleague for an APAP|NYC 2017 award Friday, September 23, 2016, 5 p.m. (EDT)
Deadline to apply for 5 Minutes to Shine competition Thursday, October 6, 2016, 5 p.m. (EDT)

EXPO Hall

All outstanding exhibitor fees must be paid/received in full Thursday, October 13, 2016
Deadline for booth cancellation refund (less 50% booth deposit) Thursday, October 13, 2016
Deadline to have exhibitor name appear in printed materials (booths may continue to be purchased, but name will not appear on printed hall map) Friday, November 18, 2016, 5 p.m. (EST)
Deadline to purchase badges for booth personnel online Friday, December 30, 2016, 5 p.m. (EST)

Showcase 

Deadline to submit showcase listings for inclusion in printed Showcase Listing Guide (listings purchased after this date will appear online and in the mobile app, but not in the printed book) EXTENDED: Friday, November 18, 2016, noon (EST)

Hotel 

Deadline to guarantee the special discounted APAP rate of $209, when you reserve a room at the Sheraton New York Times Square Friday, September 30, 2016
Deadline to guarantee the special discounted APAP rate, when you reserve a room at the Sheraton New York Times Square Monday, December 12, 2016
Deadline to guarantee the special discounted APAP rate, when you reserve a room at the New York Hilton Midtown Monday, December 12, 2016

Advertising and Sponsorship 

Discover all advertising and sponsorship opportunities!

Deadline to reserve Inside Arts advertising space for the fall/regionals issue (mails August 2016) Friday, June 24, 2016
Deadline to submit Inside Arts ad materials for the fall/regionals issue Tuesday, July 5, 2016
Deadline to reserve Inside Arts advertising space for the conference issue (mails December 2016) Friday, October 14, 2016
​Deadline to submit Inside Arts ad materials for the conference issue ​Friday, October 21, 2016
Deadline to reserve ad space in Program and Showcase Listing Guide Monday, November 7, 2016
Deadline to submit ad materials for inclusion in Program and Showcase Listing Guide Monday, November 14, 2016
Deadline to reserve space for tote bag inserts Thursday, December 15, 2016
Deadline for tote bag inserts to arrive at shipping company Thursday, December 22, 2016
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